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Collections

A collection is a folder for notebooks. In the Kortex dashboard you group your Gemini Notebook (formerly NotebookLM) notebooks by project or client, nest folders inside folders, and open any collection to see its notebooks.

The Collections page with your collections as cards

Why use collections?​

It is like a shelf in a library with a sign on it. Instead of searching 25 notebooks, you open the shelf called Thesis.

A notebook can sit in more than one collection. Removing it from one never deletes the notebook.

How to make a collection​

  1. Click Collections in the sidebar.
  2. Click New Folder.
  3. Type a name and confirm.
The New collection window

You can pin the collections you use most so they stay near the top.

How to open a collection​

Click its card. You see its notebooks as cards. The buttons at the top are New Folder, Add Notebook and Generate for collection. A search box, a view switch, a sort and a Filter are on the right.

Inside a collection: its notebooks as cards and the buttons above them

How to add notebooks​

  1. Open the collection.
  2. Click Add Notebook.
  3. A list shows notebooks that are not in it yet. Type in the search box to find one.
  4. Click a notebook to add it.
Add Notebook lists the notebooks not yet in the collection

You can also tick notebooks in All Notebooks and use Add to collection in the bar.

Folders inside a collection​

Click New Folder inside a collection to make a smaller folder in it. A folder can hold notebooks too. Folders can sit inside folders.

Generate for a collection​

This needs Kortex Pro. See pricing. Generate for collection makes the same kind of output for every notebook in the collection at once. Tick the types you want, choose a prompt for each and pick a language.

Generate for collection: choose types, prompts and language

How to delete​

  1. Open the menu of the collection or folder.
  2. Choose delete.
  3. Read the message. Deleting a collection removes only the collection. Your notebooks stay.
  4. For a folder, type the word confirm. The Delete button works after that.

Notebooks in a deleted folder move to Unfiled.

Deleting a folder asks you to type confirm

Two kinds of collections​

Gemini Notebook has its own collections too. The Collections page can show both. Kortex ones are Kortex's own folders. Gemini Notebook ones are read live from Google. There is also a button to copy your Kortex folders over to Gemini Notebook. See Gemini Notebook collections.

Good to know
  • On the Basic plan you can have 5 collections. Kortex Pro has no such limit.
  • Generating for a whole collection needs Pro.

How many collections can I have?​

The Basic plan has 5 Kortex collections. Folders can nest and take a color, and you can pin up to three collections. A Smart Collection fills itself from rules. Generate for collection makes a Studio output for every notebook in a collection, and it needs Kortex Pro.