# Kortex for professionals: NotebookLM for work and projects > How professionals use Kortex with Gemini Notebook (NotebookLM): AI chats, Docs and web research in a notebook per project, saved prompts, clean exports. https://www.kortex-notebooklm.com/use-cases/professionals 1. [Use cases](/use-cases) 2. Professionals # Save your work chats and docs. Search them all. Kortex saves the AI chats, Google Docs and web pages behind your work into Gemini Notebook, a notebook per project, and finds any of it again in a second. [Add to Chrome](https://chromewebstore.google.com/detail/kortex/hdapplggdhndkblofffknpmnnnnbncbn) [See plans and pricing](/#pricing) 100,000+ users, rated 4.5 in [410 Chrome Web Store ratings](https://chromewebstore.google.com/detail/kortex/hdapplggdhndkblofffknpmnnnnbncbn/reviews). An example Workspace with a notebook per project, and a ChatGPT comparison just saved to the pricing review. ## How do professionals use Kortex? Professionals use Kortex, a Chrome extension for Gemini Notebook (formerly NotebookLM), as a work memory: the AI chats, Google Docs and web pages behind each project go into its own notebook, and one search finds them again. Saved prompts drop into ChatGPT, Claude or Gemini with a shortcut, and finished notes leave as PDF or Markdown. ### Workflows on this page 1. [Make a notebook for each project](#project-memory) 2. [Write a prompt once, use it everywhere](#prompts-everywhere) 3. [Turn a meeting into minutes](#meetings) 4. [File email threads with your AI assistant](#inbox) ## Where work knowledge gets lost Most of what you know about a project is spread over chats, docs and tabs. Kortex keeps it together. - **The best answer to last month’s question is in a ChatGPT chat you can’t find.** Send any ChatGPT, Claude, Gemini or Perplexity chat to the project’s notebook in one click, with your prompts and the replies labelled. - **Project knowledge is split across Google Docs, PDFs and forty tabs.** Send a Doc from inside Google Docs, highlight a passage on any page and right-click to send it, then press `/` to search every notebook at once. - **You write the same prompts every week: summaries, status updates, replies.** Keep them in your Prompts library and type a `;shortcut` in any AI chat box to drop one in. ⌘⇧P opens them on any page. - **Meeting notes never make it anywhere useful.** Add the transcript, run your minutes prompt, and save the result as a note that search finds later. - **Sharing what you found means a messy copy-paste.** Export a note as PDF, a chat with only the replies you tick, or every source in a notebook as one ZIP. ## Four habits that pay back Small habits that save time every week. ### Make a notebook for each project One notebook per project, holding the chats, Docs and pages behind it. 1. Create a notebook for the project in the Kortex Workspace and file it in a collection, like Projects. 2. Send the Google Docs it depends on from inside Docs, and highlight-and-send the web pages you rely on. 3. When ChatGPT, Claude or Gemini gives you an answer worth keeping, click the Kortex button on the chat and send it here. 4. Tag the notebook, and star the ones in play this week so they sit in Favorites. ### Write a prompt once, use it everywhere Your status update, summary and reply prompts, one shortcut away. 1. Save the prompts you repeat, like a status update, a meeting summary or a reply to a client, in the Prompts library, each with a `;shortcut`. 2. In ChatGPT, Claude or Gemini, type the shortcut in the chat box and the full prompt drops in. 3. Inside Gemini Notebook, insert the same prompts from the Prompts button to run them on your sources. 4. Keep the prompts you reuse in your Prompts library. Prompts Library ![The Prompts Library in the Kortex Workspace with 63 prompts, including Explain Like I’m 5, Create an Outline, Meeting Agenda and Identify Knowledge Gaps.](/media/tour/tour-prompts-1200.webp) The real Prompts Library in the Kortex Workspace. ### Turn a meeting into minutes Decisions and actions you can find next month. 1. Add the meeting transcript to the project’s notebook. 2. Insert the [meeting notes prompt](/prompts/meeting-notes): decisions, an owner and due date per action, open questions and a follow-up email. 3. Save the reply as a note and export it as PDF or Markdown to send round. 4. Next month, search every notebook for the decision instead of asking around. ### File email threads with your AI assistant The threads about a project, in its notebook, without copy and paste. 1. Connect Kortex MCP to Claude or ChatGPT, and give the assistant its own Gmail connector. 2. Ask: “Find every email about the Henderson renewal this quarter and add them to my Henderson notebook.” 3. Kortex adds what the assistant hands it, through your own extension. It never reads your Gmail itself. See [how it works](/blog/gmail-to-gemini-notebook). 4. Ask the notebook for the current status, with citations. ## What reviewers say about these features Quoted word for word and linked to where they were posted. Reviewers don’t say what they do for a living, so we picked reviews about the features on this page. > “Brilliant! Is going to save me hours. I can make all sorts of enquiries in Gemini and then Kortex consolidates them into a single notebook where I can review what I have found and make sense of it all. Thank you.” [Powys House, on Chrome Web Store](https://chromewebstore.google.com/reviews/0587024b-b05a-489c-9a1b-c27ebdc0ff6d) > “Kortex solves such a practical problem. NotebookLM is powerful, but managing sources across multiple projects can get messy fast. Having a centralized way to organize, import, and export those sources with a click is exactly the kind of workflow improvement that saves hours over time.” [Product Hunt commenter, on Product Hunt](https://www.producthunt.com/products/kortex-2?comment=5044625) ## Prompts, tools and reading ### Prompts to copy - [Meeting notes to minutes](/prompts/meeting-notes) - [Summary you can act on](/prompts/summarize) ### Free tools - [Second brain planner](/tools/second-brain-planner) - [Knowledge base health check](/tools/knowledge-base-health) - [Prompt and Studio library](/tools/prompt-library) ### Further reading - [Gemini Notebook for Business](/blog/gemini-notebook-for-business) - [Gemini Notebook for Meeting Notes and Minutes](/blog/gemini-notebook-meeting-notes) - [How to Add Gmail Emails to Gemini Notebook](/blog/gmail-to-gemini-notebook) - [How to Organize Gemini Notebook With Folders](/blog/organize-notebooklm-notebooks) - [Is Gemini Notebook Safe and Private?](/blog/gemini-notebook-privacy) ## What professionals ask Something we missed? [Ask us](#contact). ### Is Kortex safe to use at work? Kortex sends what you import to Gemini Notebook in your own Google account, doesn’t keep your chats or the contents of your sources, and never sees your Google password or cookies. Whether work material can go into Gemini Notebook is up to your company’s policies, so check them first. More in [is Gemini Notebook safe and private?](/blog/gemini-notebook-privacy) ### Does it work with a Google Workspace account? Kortex works with whichever Google account you use for Gemini Notebook, and switches between accounts in one click. If your company runs Google Workspace, its admin decides whether Gemini Notebook and Chrome extensions are allowed. ### Can my team share notebooks? Sharing happens in Gemini Notebook itself, with its Share button. ### Which AI chats can I save? ChatGPT, Claude, Gemini, Perplexity, Grok, Kimi, Genspark and OpenEvidence. Posts on X, Reddit and LinkedIn, YouTube videos and Google Docs have a send button too, and on any other page you can highlight text and right-click to send it. ## Start with the project on your desk. Add Kortex to Chrome and send the next useful chat or Doc to a notebook. [Add to Chrome](https://chromewebstore.google.com/detail/kortex/hdapplggdhndkblofffknpmnnnnbncbn) [See plans and pricing](/#pricing) 100,000+ users, rated 4.5 on the Chrome Web Store. ## More like this, and other ways people use Kortex - [Consultants and analysts](/use-cases/consultants) - [Founders and small business owners](/use-cases/founders) - [Sales professionals](/use-cases/sales) - [Real estate agents](/use-cases/real-estate) - [HR and recruiters](/use-cases/hr-and-recruiters) - [Students](/use-cases/students) - [Researchers and academics](/use-cases/researchers) - [Developers](/use-cases/developers) - [All 19 use cases](/use-cases)