# How to organize NotebookLM notebooks into folders > Group your NotebookLM (Gemini Notebook) notebooks into color-coded, nested collections with the Kortex extension. Takes a few minutes in the Workspace. https://www.kortex-notebooklm.com/tutorials/how-to-organize-notebooklm-notebooks-into-folders 1. [Tutorials](/tutorials) 2. How to organize NotebookLM notebooks into folders and collections # How to organize NotebookLM (Gemini Notebook) notebooks into folders and collections 3 minutes 6 steps Updated November 5, 2026 ## Quick answer Install the Kortex extension and open the Kortex Workspace from the side panel. Choose Collections, click New Folder and name it. Then tick notebooks in the Notebooks table and choose Add to collection. ## Watch it first Organize every notebook. Find any in a second. ## What you need - The [Kortex extension](https://chromewebstore.google.com/detail/kortex/hdapplggdhndkblofffknpmnnnnbncbn) in Chrome, Edge or Brave, and signed in - At least a few notebooks in Gemini Notebook (formerly NotebookLM) ## On this page 1. [Open the Kortex Workspace](#step-1) 2. [Go to Collections](#step-2) 3. [Make a folder](#step-3) 4. [File notebooks into it](#step-4) 5. [Try a Smart Collection](#step-5) 6. [File a notebook from its own page](#step-6) 7. [If it doesn’t work](#trouble) 8. [Questions](#faq) 1. ## Open the Kortex Workspace Click the Kortex icon in the toolbar to open the side panel. Then click the dashboard button in its header, called Open the Kortex dashboard. The Workspace opens in a full tab. It shows your notebooks in a table. [![The Notebooks table in the Kortex Workspace with columns for sources, tags, collections and dates, and a Generate Audio button.](/media/features/all-notebooks.webp)](/media/features/all-notebooks.webp) Every notebook in one table. 2. ## Go to Collections Choose **Collections** in the sidebar, under Organize. The **Kortex** switch shows Kortex's own folders. The Gemini Notebook switch shows Google's own collections. [![The Collections page of the Kortex Workspace with folders named Arts grant 2027, Thesis, Learning, Personal and Work, each with a color and an item count.](/media/features/collections.webp)](/media/features/collections.webp) Collections group notebooks by project. 3. ## Make a folder Click **New Folder**, type a name and pick a color. To nest a folder, create it inside an existing folder. Pin the ones you use most, up to three. 4. ## File notebooks into it Go back to **Notebooks**, tick the rows you want and choose **Add to collection**. To take one out, tick it and choose **Remove from collection**. 5. ## Try a Smart Collection Back in Collections, choose **Smart Collection** and set rules. Notebooks that match all the rules join the collection on their own. 6. ## File a notebook from its own page Open a notebook in Gemini Notebook. The Kortex bar under the title shows the notebook's collections as chips. Click **Add to collection** to find or create a Gemini Notebook collection. [![A notebook page with the Kortex bar under the title: collection chips, Chat Copy and Export, Sources buttons, Studio export and a Prompts button.](/media/features/kortex-bar.webp)](/media/features/kortex-bar.webp) The Kortex bar on a notebook. Collections, chat, sources, Studio and prompts sit in one row. ## If it doesn’t work My Kortex collections do not show in Gemini Notebook Kortex collections and Gemini Notebook's own collections are separate. On the Collections page, click Move your Kortex collections to Gemini Notebook to copy them over. The Workspace shows no notebooks Reload the Workspace and check that you are signed in to Kortex. If you use several Google accounts, check the Notebooks from switch at the bottom of the sidebar. ## Questions people ask Something we missed? [Ask us](#contact). ### Can a collection fill itself? Yes. A Smart Collection holds every notebook that matches your rules. You do not move notebooks by hand. ### Can I nest folders? Yes. Kortex collections can nest and have a color. You can pin up to three. ### Can I sort sources into folders too? Yes. The Sources view has source folders, and the Artifacts view has folders for Studio outputs. Select rows and choose Move to Folder. ## Keep going [Collections and folders Folders for notebooks, with subfolders, colors and pins. Folders for sources and artifacts too.](/features/collections-and-folders) [Kortex docs The full reference for this feature, with every option.](/docs/collections) ### More tutorials - [How to save a notebook template in NotebookLM](/tutorials/how-to-save-a-notebook-template-in-notebooklm) - [How to search across all your NotebookLM notebooks](/tutorials/how-to-search-across-all-notebooklm-notebooks) - [How to tag and label sources in NotebookLM (Gemini Notebook)](/tutorials/how-to-tag-notebooklm-sources) - [How to see all your NotebookLM notebooks in one place](/tutorials/how-to-manage-all-notebooklm-notebooks-in-one-place) [All tutorials](/tutorials) ## Do it on your own notebooks. Install the Kortex extension and follow these steps on a notebook you already have. [Add to Chrome](https://chromewebstore.google.com/detail/kortex/hdapplggdhndkblofffknpmnnnnbncbn) 100,000+ users, rated 4.5 on the Chrome Web Store.