# Organize AI Chats in Library Folders A Library folder holds your saved AI chats, YouTube videos and Gemini Notebook (formerly NotebookLM) notebooks on one topic. Folders can sit inside folders, like a drawer inside a drawer. You can add rules so new chats file themselves. The Folders view: nested, coloured folders, with pinned ones on top ## Why use folders? - Keep every chat about one project together, whichever AI you used. - Send the whole folder to a notebook, or turn it into a brief for a new chat. ## How to make and fill a folder 1. Make a folder with **New folder** on the Folders page, **Subfolder** on a folder's page, or **New folder inside** in a folder's ⋯ menu. 1. File a chat by dragging it onto a folder. Or open its ⋯ menu and choose **Add to folder…**. 1. In the box that opens, pick a folder, or type a name to make a new one. Add to folder lists your folders, with nested ones indented On an AI site you can also drag a chat from the site's own sidebar onto a folder. To file many chats at once, use **Select** (see [the other views](/docs/library-views)). To keep notebooks beside the chats, use the **Add notebooks** tool inside a folder. Inside a folder, the path above its name takes you back up ## The folder menu A folder's ⋯ menu has **Rename…**, **Pin to the top**, **Move to…**, **Send all to a notebook…**, **Copy as a project pack**, **Download all as Markdown**, **Download all as one PDF**, **Save all to Notion**, **Make private…** and **Delete folder…**. Folders take one of six colours. A folder menu with rename, colour, pin, move, send, export and delete Deleting a folder never deletes its chats. **Make private…** keeps the folder's chats on this computer. See [Privacy](/docs/library-privacy). ## How to add a rule A rule files new chats into the folder for you. 1. Open the folder and click **Add a rule**. 1. Choose what to match: what chats are about, their site, a tag or words they use. The editor shows what would match before you save. 1. Save the rule. A rule files new chats by site, tag or words, and shows what it would catch A chat you take out of the folder stays out. ## How to sync a folder to a notebook 1. Open the folder and click **Sync to a notebook**. 1. Pick a Gemini Notebook notebook. The folder's chats and videos go to the notebook as sources. Kortex keeps it up to date as chats are added or change. Nothing is removed from the notebook. A linked folder sends every chat in it to a Gemini Notebook notebook The notebook button on the folder lets you open the notebook, send what has changed now, or stop keeping it up to date. :::info On the free plan You can make 5 folders. When you try to make a sixth, Kortex says that is the most the free plan allows. Your chats stay where they are. Pro has no limit. See [the free plan and the trial](/docs/chat-library#on-the-free-plan-and-the-trial). ::: :::info This needs Kortex Pro Rules, **Sync to a notebook**, the folder-wide downloads and **Save all to Notion** are not on every plan. On the free plan one chat at a time downloads freely, and these tools open the upgrade page. See [pricing](https://www.kortex-notebooklm.com/#pricing). ::: On the free plan the folder-wide exports are marked Pro and open the upgrade page ## Tags Tag a chat from its ⋯ menu with **Edit tags…**. Pick a tag you already use, or type a new one. Then filter by tag above the list. A notebook tag with the same name is the same tag, so one filter finds both chats and notebooks. Pick from your tags or type a new one ## Folder suggestions When recent chats look like one topic, a card offers to make a folder from them. See [Suggestions and your week](/docs/library-suggestions). A card offers to keep recent chats on one subject in a folder Related: [Moving context between AIs](/docs/library-moving-context).